Logistics Officer (Funds Management & Billing) NOA, Damascus – World Food Programme

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Logistics Officer (Funds Management & Billing) NOA, Damascus – World Food Programme

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

DEADLINE FOR APPLICATIONS

All applications should be received no later than Monday 7th December 2020

CONTRACT TYPE AND DURATION

This position is open to Syrian or Syrian/Palestinian nationals only.  

Contract Type: Fixed Term NOA

Duration: 12 months

Duty Station: Damascus

Number of required employees: 1

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects

ORGANIZATIONAL CONTEXT

These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field, role holders typically report to the Head of Field Office or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.

The Logistic Officer (Funds Management and Billing) will work in the Logistics Funds Management and billing) section of the Supply Chain Unit and in collaboration with other units of WFP.

This post is based in Damascus and falls under the direct supervision of the the Supply Chain Officer – Support Services.

JOB PURPOSE

To Manage well-defined standard funds management and billing processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Logistics Officer (Funds Management and Billing) will be responsible for the following duties: 

  • Standardize LTSH management tasks and ensure compliance with the official procedures
  • Supervise proper recording of commitments in WINGS, services and goods receipt acknowledgement and effect “Releases” as required and in accordance to IPSAS guidlenines.
  • Manage the Logistics services payment process and advice on cost-effectiveness when required.
  • Prepare cash forecast to respond promptly to Logistics financial obligations; liaise with other units of the Country Office to ensure a better use of LTSH funds.
  • Carry out the Project LTSH budgeting as well as regular budget review on bi-annual basis (or whenever required). 
  • Perform regular reconciliations of funds to minimise shortfalls and surpluses.
  • Ensure the implementation of the ITS invoicing tool to process all Logistics invoices, and ensure that LESS data is used to process the invoices.
  • Ensure accurate funds tracking during Project closure and resources transfer.
  • Ensure adequate funds are available in the Logistics Special Account (LSA) to cover expenditures related to Logistics clients’ cargo; monitor and report on consumption of LSA funds.
  • Contribute to the preparation of project documents, funding proposals and fund status reports as maybe requested.
  • Participate in Local Project Review Committee reviews for Cooperating Partner Field Level Agreements.
  • Update and implement Standard Operating Procedures for effective LTSH funds management
  • Support in the preparation of the quarterly CCTI Report.
  • Develop and enhance the LTSH funds/expenditure tracking system at CO, in addition to WINGS or other WFP standard systems in place
  • Supervise and manage the workload of Senior Logistics Assistants and oversee their supervisory functions over other GS staff; 
  • Provide training and technical guidance in the GS staff’s work.
  • Maintain close contacts with the Logistics counterparts and ensure LTSH management is in line with other Logistics functions.
  • Perform other duties as required

STANDARD MINIMUM QUALIFICATIONS

Education:    Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management and Administration, Shipping, Maritime Law or other related field, or First University degree with additional years of related work experience and/or training/courses.

Experience:    One year post graduate relevant professional experience with Master’s Degree, or three years post graduate relevant professional experience with a first University Degree

Language:    Fluency in both oral and written communication in Arabic and English. 

Job Details

Posted Date:2021-01-24
Job Location:Damascus, Syria
Job Role:Logistics and Transportation
Company Industry:Non-profit Organization

Preferred Candidate

Career Level:Mid Career

Click here to Apply

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