WASH Project Manager – Amman based Support remotely Amuda WASH operation in NE Syria – ACTED

Click here to ApplyWASH Project Manager – Amman based Support remotely Amuda WASH operation in NE Syria – ACTED

Job Purpose

The WASH program manager will manage all WASH activities in Amuda area in Northeast Syria. He/She will ensure projects follow up and technical support to the field team.  The WASH program manager will be overseeing the implementation of all WASH-related activities in Hasake, Northline of Der Zor, and in camps operation. Moreover, he/she will play a key role in the development of new projects including technical input for proposals, leading on needs assessments, and coordinating with the WASH cluster and other working groups.

1.Project Planning

  • Develop overall project implementation strategy, systems, approaches, tools, and materials
  • Organize project kick-off and close-out meetings
  • Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

2. Project Implementation Follow-up

  • Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
  • Organize regular project coordination meetings with project team
  • Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
  • Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
  • Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
  • Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
  • Regular update the work plan, output tracker, PMF and other documents relevant for effective project management

3. Administration and Operational Management of Project Implementation  

3.1. Finance

  • Review the BFU(s) and provide accurate forecasts with BOQs
  • Forecast monthly cash requirements of the project and submit to AC

3.2. Logistics 

  • Contribute to the development of Procurement plans
  • Send accurate and precise order forms in a timely manner
  • Contribute to quality checks and procurement committees to finalize suppliers’ selection according to applicable scenario
  • Confirm quality of material selection when applicable
  • Ensure a proper management and use of the project assets and stocks

3.3. Administration/HR

  • Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
  • Ensure that project staff understand and are able to perform their roles and responsibilities
  • Follow-up the work plans and day-to-day activities of the project staff
  • Manage the project staff in cooperation with Area Coordinators
  • Ensure a positive working environment and good team dynamics
  • Undertake regular appraisals of staff and follow career management
  • Manage interpersonal conflicts
  • Ensure capacity building among staff in relevant sectors

3.4. Transparency

  • Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
  • Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures

3.5. Security

  • Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly

4.External Relations

  • Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
  • Cultivate good relations with key humanitarian actors – local and international, through regular attendance at technical meetings and bilateral meetings
  • Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
  • Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
  • Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others

5. Quality Control

  • Assess the activities undertaken and ensure efficient use of resources;
  • Ensure lessons learned are documented, shared and reflected in project planning and decision making
  • Advise on, and assist with, project reviews conducted by AMEU
  • Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
  • Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

6. Reporting

  • Provide regular and timely updates on progress and challenges to supervisors and other team members
  • Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
  • Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

7. Project Development

  • Support the project development department in proposal conceptualization within the framework of the country strategy
  • Contribute to budget design to ensure WASH projects are adequately resourced to carry out project implementation
  • Provide technical input and advice to WASH related activities during proposal development
  • Lead needs assessment, review methodology, and logistical preparations to support project development department with necessary data to present to donors and other stakeholders

Job Details

Posted Date:2020-07-14
Job Location:Amman, Jordan
Job Role:Management
Company Industry:Accounting

Preferred Candidate

Career Level:Mid Career
Degree:Bachelor’s degree

Click here to Apply