Executive Secretary

• To assist in planning, directing & coordinating the supportive services and administrative functions of the company.
• Open new leads for sales.
• Perform general office duties such as office administration & office supplies management.
• To coordinate various staff requirements, administering & executing the staff benefits.
• To file and retrieve official documents, records and reports & to maintain records management systems.
• To take care of staff & company transportation requirements, managing the schedule & other activities.
• Accountable position to manage on your own & liaise with user departments.
• Coordinating staff transportation requirements.
• Review, interpret, develop, modify and implement administrative policies and their application to specific situations in departments; resolve conflicts involving multiple departments in matters/issues.
• Answer all incoming calls and handle caller’s inquiries whenever possible.
• Re-direct calls as appropriate and take adequate messages when required.
• Control and keep all projects documents orderly.
• Communicate verbally and in writing to answer inquiries and provide information.
• Coordinate the flow of information both internally and externally.
• Operate office equipment; monitor the use of office supplies and equipment.
• Responsible for handling and drafting letters and general day to day correspondence for the Branch Management
• Organizing / managing the Branch Manager calendar, scheduling meetings / conferences
• Handling travel arrangements
• Creating, preparing /maintaining sensitive files and records
• Creating, preparing/maintaining filing related to the business

Job Details

Preferred Candidate