Administrative Assistant – Health Assurance Hospitals Company- DHAMAN

• Prepare and distribute various documents such as: letters, memos, correspondences, agendas, notes, minutes of meetings, etc.
• Carry out departmental support needs including answering incoming calls, make notes of essential information, handle keys custody of the premises, photocopying, filing and other office clerical activities.
• Receive, sort and distribute mail and facsimiles to the concerned employees, in addition to handling the outgoing mail and courier services.
• Perform clerical and administrative duties and activities, including checking data and processing forms/applications, providing information, and updating manual and computerized records.
• Arrange and manage business trips for the Department Managers/Directors and provide detailed itinerary including: contact details, addresses, locations, timings and all related documents, as requested.
• Organize the office layout, maintain supplies of stationery and equipment.
• Transcribe dictation, compose and prepare confidential correspondences, reports, and other documents as required.
• Maintain computerized records, databases and perform word processing or data entry operations.
• File and retrieve the documents, records, and reports for easy retrieval of information in future as well as maintain all confidential files and other materials essential for use by employees/management of the Department.
• Handle the filing of all paperwork, documents and computer-based information in their assigned filling system.
• Locate, assemble and maintain information required by the Direct Manager for various reports, briefings and conferences.

Job Details

Preferred Candidate