Beirut – Procurement Assistant SC 5 – World Food Programme

Organizational Context:

The post is based in Beirut Country Office (CO). The incumbent reports to the Procurement Officer.

Job Purpose:

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

Accountabilities:

Within delegated authority and under the direct supervision of the Procurement Officer, the incumbent will be responsible for the following duties:

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed. Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
• Review, record and prioritize purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
• Prepare Micro Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder
• Follow up on issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely deliveries
• Research, collect and analyze data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Perform other related duties as required.

Job Details

Preferred Candidate