WASH Project Manager – Amman based Support remotely Amuda WASH operation in NE Syria – ACTED

Job Purpose

The WASH program manager will manage all WASH activities in Amuda area in Northeast Syria. He/She will ensure projects follow up and technical support to the field team.  The WASH program manager will be overseeing the implementation of all WASH-related activities in Hasake, Northline of Der Zor, and in camps operation. Moreover, he/she will play a key role in the development of new projects including technical input for proposals, leading on needs assessments, and coordinating with the WASH cluster and other working groups.

1.Project Planning

• Develop overall project implementation strategy, systems, approaches, tools, and materials
• Organize project kick-off and close-out meetings
• Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

2. Project Implementation Follow-up

• Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
• Organize regular project coordination meetings with project team
• Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
• Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
• Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
• Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
• Regular update the work plan, output tracker, PMF and other documents relevant for effective project management

3. Administration and Operational Management of Project Implementation  

3.1. Finance

• Review the BFU(s) and provide accurate forecasts with BOQs
• Forecast monthly cash requirements of the project and submit to AC

3.2. Logistics 

• Contribute to the development of Procurement plans
• Send accurate and precise order forms in a timely manner
• Contribute to quality checks and procurement committees to finalize suppliers’ selection according to applicable scenario
• Confirm quality of material selection when applicable
• Ensure a proper management and use of the project assets and stocks

3.3. Administration/HR

• Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
• Ensure that project staff understand and are able to perform their roles and responsibilities
• Follow-up the work plans and day-to-day activities of the project staff
• Manage the project staff in cooperation with Area Coordinators
• Ensure a positive working environment and good team dynamics
• Undertake regular appraisals of staff and follow career management
• Manage interpersonal conflicts
• Ensure capacity building among staff in relevant sectors

3.4. Transparency

• Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
• Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures

3.5. Security

• Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly

4.External Relations

• Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
• Cultivate good relations with key humanitarian actors – local and international, through regular attendance at technical meetings and bilateral meetings
• Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
• Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
• Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others

5. Quality Control

• Assess the activities undertaken and ensure efficient use of resources;
• Ensure lessons learned are documented, shared and reflected in project planning and decision making
• Advise on, and assist with, project reviews conducted by AMEU
• Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
• Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

6. Reporting

• Provide regular and timely updates on progress and challenges to supervisors and other team members
• Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
• Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

7. Project Development

• Support the project development department in proposal conceptualization within the framework of the country strategy
• Contribute to budget design to ensure WASH projects are adequately resourced to carry out project implementation
• Provide technical input and advice to WASH related activities during proposal development
• Lead needs assessment, review methodology, and logistical preparations to support project development department with necessary data to present to donors and other stakeholders

Job Details

Preferred Candidate